Registration

ISMIR 2023 Registration

Registration for ISMIR 2023 will open on July 10, 2023, 12AM AoE! Please be aware that by registering, you agree to abide by the ISMIR 2023 Code of Conduct. ISMIR 2023 will be a hybrid conference allowing all registrants to choose to attend the event virtually or in-person in Milan, Italy. We encourage participants to register for the conference early, especially if you plan to attend ISMIR 2023 in-person to allow sufficient time to obtain a visa and make appropriate travel plans.

Registration website: https://eventi.fondazionepolitecnico.it/ISMIR2023#/?lang=en

Please notice that dates and times are referred to the AoE timezone.

Registration benefits (Virtual participation)

• E-version of all conference material - abstract book, program book, etc.
• Access to the conference through the virtual conference platform that will host all hybrid sessions and exhibitions of the conference. No access to the physical-only events of the conference.
• 1-year membership of the International Society for Music Information Retrieval.

Registration benefits (In-person participation)

• Everything included for virtual participants
• Conference kit/ bag with all the conference material
• Access to all physical sessions and exhibitions at the venue
• Welcome reception, banquet, coffee breaks and luncheons during the conference dates (Nov. 6-9, 2023) Notice that registration for the satellite events is managed by the organizers of the individual satellite events.

Important Note for Authors

Each accepted paper needs to be covered by at least a student / full in presence registrationthe early-bird registration deadline (September 7, 2023).

• A student author registration can cover up to two papers and a full author registration can cover up to two papers. It is mandatory for at least one author of an accepted paper to register for the conference and present their work at the conference (in-person or virtually).

Important Note for in-person participants

-Before registering, please visit the website https://vistoperitalia.esteri.it/home/en to know if you have to apply for a visa and the procedure for obtaining a visa for Italy.

• The participant is responsible for his/her visa application for attending ISMIR 2023. The conference organizers are not liable for any issue related to the visa application and acceptance procedure. If you will not be able to attend ISMIR 2023, a refund is agreed according to the cancellation policy detailed below. It is warmly suggested to apply for the visa well in advance with respect to the conference dates.
• For the participants who need a visa, an invitation letter will be sent to the registered email address after completion of the registration process including fee payment. Invitation letters for those registering by Early Bird deadline (Sept. 7, 2023) will be sent out in batches at repeated times during the early-bird registration period.

General Terms & Conditions

• All prices mentioned above are quoted in Euro (EUR), inclusive of the Value Added Tax (VAT) of 22% applied on the fees (as illustrated above)

• All deadlines mentioned above are in AoE time zone (UTC-12:00, IST-17:30), except on-site registration.

• Approximately, 1 EUR = 1.10 USD, 1 EUR = 0.85 GBP, 1 EUR = 156 JPY, 1 EUR = 7.9 CNY, 1 EUR = 80 INR. Money from your account will get deducted at the prevailing rate of exchange at the time of transaction and your card issuer/bank may charge a currency conversion fee.

• Those who wish to attend the tutorials will have to additionally register for tutorials using add-ons in the registration page.

• If you are registering under the Student category, please upload a copy of your student ID during registration. Please also carry it to the conference if you are attending in-person for verification at the venue while collecting your badge.

• Registration will be only considered as confirmed upon receipt of the complete amount.

• You can register online using your Debit, Credit Card, wire transfer or PayPal.

• The registration fee does not include any travel cost, insurance, accommodation, sightseeing tours or airport transfers.

• Login credentials to access the virtual conference platform will be sent to you closer to the conference dates.

• While your safety is of utmost importance, organisers take no responsibility for the loss of belongings/valuables or damage to your property (at the venue or during transit).

• By registering you confirm that the COVID-19 protocols set by the organisers will be adhered by you during the conference.

Cancellation Policy

Kindly send the cancellation requests to ismir2023-registration@ismir.net, on or before Oct. 15, 2023. Requests for cancellation or changes must be sent in writing to the address indicated above. Telephone requests will not be considered. Upon cancellation, registration fee will be refunded after deducting 20% of the fees paid (and associated taxes) as administration fees, within 30 business days provided that full banking information (bank name, bank holder, IBAN, BIC/SWIFT) are indicated on cancellation request.

Terms of registration and payment

• Registration to the ISMIR 2023 conference is confirmed only upon receipt by FONDAZIONE POLITECNICO DI MILANO of the conference fee payment. A regular invoice will be issued by Fondazione Politecnico di Milano upon receipt of payment.
• The registration of participation is binding.
• The participation fees are owed upon registration and are payable within 10 days following submission of the registration (but not later than 7 days before the starting day of the event).
• Participation is not guaranteed until full payment of the registration fee is received.
• The conference program may be subject to changes.
• Payments will be refunded if the conference will be canceled by the organizer. In that case, the organizer will have no further liability to the client. Registrations remain valid if the conference has to be postponed. -By accepting the terms of registration, you also accept the GDPR Information (see the privacy policy here).